NOTICE OF A CORPORATE ANNUAL MEETINGS AND RESOLUTIONS SCAM
The North Carolina Secretary of State has put out an alert about a scam. A company named National Companies Register Corporation is mailing letters to corporations and Limited Liability Companies in an attempt to collect a fee for preparing Annual Minutes and the notices make it appear that this is a final notice and something that must be done through that company. This is not a governmental registry and you do not need to do this.
The company has recently revised its notices after a dispute with the NC Secretary of State and is now sending notices again.
I recently received this notice for my company. Please contact me if you wish for me to send you a copy so that you will know what it looks like.
Corporations and LLC’s only need to file an annual report with the NC Secretary of State which can be done on-line at its website or through your CPA when your tax returns are prepared. Professional and non-profit Corporations do not need to file this report, but should notify the NC Secretary of State if their registered agent or its address changes.
Corporations are also required to have an annual meeting of the shareholders and directors or resolutions in placed of such a meeting. These meeting minutes or resolutions should include an approval of the year’s prior acts and statements or votes related to all activities of the company outside the ordinary scope of the business of the company. For client’s whose corporate books are held and maintained by me, I send you a questionnaire and then prepare these resolutions yearly and will prepare them for a fee of $150. 00. This is usually done in the anniversary month that the company was formed. But if you have your company book, you should be preparing these each year for your company.
Annual Meetings or Annual Resolutions should also be prepared for Limited Liability Companies as it is one of the factors that a court may consider if the company is sued and the other party is attempting to access your personal assets, but it is not specifically required by law.
Please do not hesitate contact us if you have any questions or want more information.